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Analytics

Gain deep insights into your organization with comprehensive analytics covering labor, scheduling, attendance, and team performance.

Analytics Overview​

Access analytics from the sidebar:

  1. Click Analytics
  2. Choose a category
  3. Select specific report
  4. Configure filters and date range
  5. View results

Labor Analytics​

Hours Worked​

Track employee hours across your organization:

MetricDescription
Regular HoursStandard hours worked
Overtime HoursHours exceeding threshold
Total HoursCombined regular + overtime
Scheduled HoursOriginally planned hours
VarianceDifference from scheduled

Breakdowns available by:

  • Employee
  • Department
  • Location
  • Position
  • Week/Month

Overtime Analysis​

Monitor Overtime Closely

Uncontrolled overtime can significantly increase labor costs. Set up automated alerts to notify you when employees approach overtime thresholds so you can take proactive action.

Monitor overtime patterns:

ViewShows
Overtime by EmployeeIndividual overtime totals
Overtime TrendsWeek-over-week patterns
Overtime CostDollar impact of OT
Approaching OTEmployees nearing threshold

Overtime alerts:

  • Set thresholds (e.g., 35 hours)
  • Receive notifications
  • Proactive management

Labor Cost​

Understand labor spending:

MetricDescription
Total Labor CostHours × rates
Labor % of RevenueIf revenue integrated
Cost per LocationSite-by-site breakdown
Cost vs. BudgetActual vs. planned spend

Attendance Analytics​

Attendance Summary​

Overview of team attendance:

MetricDescription
Attendance Rate% of shifts worked
On-Time Rate% clocked in on time
Late ArrivalsClock-ins after shift start
Early DeparturesClock-outs before shift end
No-ShowsMissed shifts

Punctuality Report​

Detailed punctuality analysis:

Data PointDescription
Average Clock-In TimeRelative to shift start
Late FrequencyHow often employee is late
Late DurationAverage minutes late
PatternsDay-of-week trends

Absence Tracking​

Monitor absences:

TypeDescription
UnexcusedNo-shows and unexplained
ExcusedApproved time off
SickSick leave usage
PersonalPersonal day usage

Schedule Analytics​

Coverage Analysis​

Ensure adequate staffing:

MetricDescription
Coverage RateShifts filled vs. needed
Understaffed PeriodsTimes below minimum
Overstaffed PeriodsTimes above optimal
Coverage GapsUnfilled shift hours

Schedule Compliance​

Compare actual vs. scheduled:

MetricDescription
Compliance Rate% adherence to schedule
Early StartsUnscheduled early clock-ins
Late StartsClock-ins after scheduled
Extended ShiftsWorked longer than scheduled
Shortened ShiftsWorked less than scheduled

Shift Patterns​

Analyze scheduling trends:

AnalysisShows
Peak HoursBusiest staffing times
Shift DistributionMorning/afternoon/evening split
Weekend CoverageWeekend vs. weekday staffing
Seasonal TrendsMonthly/quarterly patterns

Team Analytics​

Headcount​

Track workforce size:

MetricDescription
Active EmployeesCurrently active count
Headcount TrendGrowth over time
By DepartmentDistribution across teams
By LocationDistribution across sites
By PositionRole breakdown

Turnover Analysis​

Understand retention:

MetricDescription
Turnover Rate% leaving per period
Retention Rate% staying per period
Avg TenureAverage employment length
Exit ReasonsWhy employees leave
Cost of TurnoverEstimated replacement cost

Time-Off Analytics​

Monitor time-off usage:

MetricDescription
PTO Usage Rate% of available PTO used
Sick Time UsageSick days consumed
Pending BalancesOutstanding PTO
Peak Request TimesHigh-request periods

Using Analytics​

Date Range Selection​

Choose your analysis period:

OptionBest For
Last 7 DaysRecent trends
Last 30 DaysMonthly view
Last 90 DaysQuarterly analysis
Year to DateAnnual performance
CustomSpecific periods

Comparison Views​

Compare periods:

  1. Select a date range
  2. Click Compare
  3. Choose comparison period
  4. View side-by-side metrics
  5. See % change

Filtering​

Narrow your analysis:

FilterOptions
LocationAll, specific, or group
DepartmentOne or multiple
PositionSpecific roles
EmployeeIndividual analysis
Shift TypeRegular, overtime, etc.

Drill-Down​

Get more detail:

  1. Click any summary metric
  2. See underlying data
  3. Continue drilling to individual records
  4. Export detailed data

Visualization Types​

Charts Available​

TypeBest For
Line ChartTrends over time
Bar ChartComparisons
Stacked BarPart-to-whole comparisons
Pie ChartDistribution
Heat MapPatterns by time/day
Scatter PlotCorrelations

Switching Views​

  1. View any report
  2. Click Chart Type
  3. Select preferred visualization
  4. Chart updates immediately

Saving Analytics​

Save Views​

Save your configured analytics:

  1. Set up your filters and view
  2. Click Save View
  3. Name your saved view
  4. Access later from Saved Views

Share Views​

Share with colleagues:

  1. Save a view
  2. Click Share
  3. Choose recipients or make public
  4. Send link

Exporting Analytics​

Export Formats​

FormatUse Case
PDFPresentation and sharing
CSVSpreadsheet analysis
ExcelAdvanced manipulation
PNGChart images

Export Options​

  1. View your analytics
  2. Click Export
  3. Choose format
  4. Select data scope:
    • Current view
    • Full data set
    • Summary only
  5. Download

Analytics Best Practices​

Get the Most from Your Analytics

Review labor analytics weekly and set up alerts for key thresholds like overtime approaching. Comparing periods side-by-side is the fastest way to spot trends and anomalies in your data.

  • Review labor analytics weekly
  • Set up alerts for key thresholds
  • Compare periods to spot trends
  • Share insights with your team
  • Use data to inform scheduling decisions
  • Export monthly summaries for records
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