Mobile Apps
Access Workforce on the go with our mobile and smartwatch apps.
Download
iOS (iPhone & iPad)
App Store: Search "Olympus Workforce"
Requirements: iOS 14.0 or later
Android
Google Play: Search "Olympus Workforce"
Requirements: Android 10.0 or later
Mobile App Features
Full functionality matching the web version:
| Feature | Available |
|---|---|
| Clock in/out | Yes |
| View schedule | Yes |
| Team chat | Yes |
| Time-off requests | Yes |
| Shift swaps | Yes |
| Announcements | Yes |
| Employee directory | Yes |
| Push notifications | Yes |
| Offline mode | Yes (limited) |
| Biometric login | Yes |
Getting Started
First-Time Setup
- Download the app
- Open and tap Sign In
- Enter your organization code
- Sign in with email/password or SSO
- Allow notifications (recommended)
- Allow location access (for clock-in)
- Set up biometric login (optional)
Biometric Login
Enable Face ID or fingerprint:
- Go to Settings > Security
- Toggle Biometric Login
- Confirm with your password
- Use face/fingerprint to log in
PIN Login
Set up a 4-6 digit PIN:
- Go to Settings > Security
- Tap Set Up PIN
- Create your PIN
- Confirm PIN
- Use PIN as backup to biometrics
QR Code Login
Quick sign-in from shared devices:
- On the mobile app, go to Settings > QR Sign In
- Scan the QR code shown on shared device
- Confirm your identity
- Signed in on both devices
My Schedule
View and manage your upcoming shifts.
Schedule View
┌─────────────────────────────────────────────────────────────────┐
│ MY SCHEDULE January 2026 │
├─────────────────────────────────────────────────────────────────┤
│ │
│ TODAY - Monday, Jan 20 │
│ ┌───────────────────────────────────────────────────────────┐ │
│ │ 10:00 AM - 6:00 PM │ │
│ │ Server │ │
│ │ Section: Patio │ │
│ └───────────────────────────────────────────────────────────┘ │
│ │
│ TOMORROW - Tuesday, Jan 21 │
│ ┌───────────────────────────────────────────────────────────┐ │
│ │ 4:00 PM - 11:00 PM │ │
│ │ Server │ │
│ │ Section: Main Dining │ │
│ └───────────────────────────────────────────────────────────┘ │
│ │
│ [Week View] [Month View] [Export] │
│ │
└─────────────────────────────────────────────────────────────────┘
Shift Details
Tap any shift to see:
| Detail | Information |
|---|---|
| Date & Time | Shift start and end |
| Position | Role for this shift |
| Location | Where you're working |
| Section | Assigned section (if applicable) |
| Notes | Manager notes for the shift |
| Team | Who else is working |
Shift Swaps
Trade shifts with coworkers.
Requesting a Swap
- Open the shift you want to swap
- Tap Request Swap
- Select coworker to swap with
- Add optional note
- Submit request
Swap Status
| Status | Meaning |
|---|---|
| Pending | Waiting for coworker response |
| Accepted | Coworker agreed, awaiting manager |
| Approved | Manager approved, swap complete |
| Declined | Request was rejected |
Managing Swap Requests
View incoming requests:
- Go to Schedule > Swap Requests
- See pending requests from others
- Review shift details
- Accept or Decline
Time Off Requests
Request time off directly from the app.
Submitting a Request
- Go to Schedule > Time Off
- Tap New Request
- Select dates
- Choose type (vacation, sick, personal)
- Add notes if needed
- Submit
Request Status
Track your requests:
| Status | Description |
|---|---|
| Submitted | Awaiting review |
| Approved | Time off granted |
| Denied | Request rejected |
| Cancelled | You cancelled |
Earnings & Tips
Track your pay and tips.
Earnings Summary
┌─────────────────────────────────────────────────────────────────┐
│ EARNINGS Current Period │
├─────────────────────────────────────────────────────────────────┤
│ │
│ HOURS │
│ ─────────────────────────────────────────────────────────── │
│ Regular Hours: 32.5 │
│ Overtime Hours: 3.0 │
│ │
│ EARNINGS │
│ ─────────────────────────────────────────────────────────── │
│ Hourly Wages: $487.50 │
│ Overtime Pay: $67.50 │
│ Tips: $342.00 │
│ ──────────────────────────────── │
│ Gross Pay: $897.00 │
│ │
│ [View Pay History] [Download Pay Stub] │
│ │
└─────────────────────────────────────────────────────────────────┘
Tip Tracking
| Feature | Description |
|---|---|
| Daily Tips | Tips earned per day |
| Tip Pool | Your share of tip pool |
| Credit Tips | Credit card tips |
| Cash Tips | Reported cash tips |
| History | Past tip records |
Pay Stubs
Access your pay stubs:
- Go to Earnings > Pay Stubs
- Select pay period
- View or download PDF
Smartwatch Apps
Apple Watch
Features:
- Clock in/out
- View next shift
- Quick message replies
- Start/end breaks
- Notifications
Setup:
- Install Workforce on your iPhone
- Open Watch app on iPhone
- Find Olympus Workforce
- Tap Install
- Sign in syncs automatically
Wear OS
Features:
- Clock in/out
- View schedule
- Quick replies
- Break management
- Notifications
Setup:
- Install Workforce on your phone
- Open Play Store on watch
- Install Olympus Workforce
- Pair with phone app
Widgets
iOS Widgets
Add to your home screen:
| Widget | Shows |
|---|---|
| Next Shift | Upcoming shift with countdown |
| Clock Status | Current punch status |
| Messages | Unread message count |
To add: Long press home screen > tap + > search Olympus
Android Widgets
Available widgets:
| Widget | Shows |
|---|---|
| Schedule | Week overview |
| Quick Clock | One-tap clock in/out |
| Messages | Recent messages preview |
To add: Long press home screen > Widgets > Olympus Workforce
Offline Mode
When you lose internet connection:
What Works Offline
- View cached schedule
- View recent messages
- View employee directory
- Queue clock actions
What Needs Connection
- Send messages
- Real-time clock sync
- Time-off requests
- Shift swaps
Syncing
- Queued actions sync automatically
- Shows pending status
- Notification when synced
Notifications
Push Notification Types
| Type | When Sent |
|---|---|
| Shift reminder | Before scheduled shift |
| Schedule change | When shift modified |
| New message | When you receive a message |
| Announcement | New company announcement |
| Request update | Time-off approved/denied |
Managing Notifications
- Go to Settings > Notifications
- Toggle each type on/off
- Set quiet hours if needed
Troubleshooting Notifications
If notifications aren't working:
- Check device notification settings
- Verify app has permission
- Check Do Not Disturb
- Check battery optimization (Android)
- Re-install app if needed
Time Clock Kiosk Mode
Shared Device Solution
Kiosk Mode turns any tablet into a shared time clock station. This is ideal for locations where employees do not carry personal devices during their shift.
Use a shared tablet as a dedicated time clock.
Setting Up Kiosk Mode
- Install Workforce app on tablet
- Log in as administrator
- Go to Settings > Kiosk Mode
- Select location
- Configure options
- Enable Kiosk Mode
Kiosk Features
| Feature | Description |
|---|---|
| PIN Clock-In | Employees enter PIN to clock in |
| Face Recognition | Optional face-based clock-in |
| Photo Capture | Take photo on clock-in |
| GPS Verification | Verify location on punch |
| Offline Queue | Works without internet |
| Multi-Location | Support multiple locations |
Kiosk Interface
┌─────────────────────────────────────────────────────────────────┐
│ OLYMPUS WORKFORCE │
│ Downtown Location │
├─────────────────────────────────────────────────────────────────┤
│ │
│ │
│ Enter your PIN │
│ │
│ [ _ _ _ _ ] │
│ │
│ [1] [2] [3] │
│ [4] [5] [6] │
│ [7] [8] [9] │
│ [0] │
│ │
│ │
│ Need help? Ask your manager 10:32 AM │
│ │
└─────────────────────────────────────────────────────────────────┘
Manager Override
Managers can:
- Fix missed punches
- Adjust clock times
- Override location checks
- View recent clock events
Offline Reliability
If internet is unavailable:
- Clock events queued locally
- Syncs when connection restored
- Shows pending status
- Manager notified of sync
GPS & Location
Clock-In Verification
GPS verifies you're at the work location:
| Setting | Behavior |
|---|---|
| Required | Must be within range to clock in |
| Logged | Location recorded but not required |
| Optional | Location recorded if available |
| Off | No location tracking |
Location Permissions
Location Access Required
If your organization uses geofenced clock-in, you must grant location access or you will be unable to clock in. "While Using App" is the minimum required permission level.
For accurate clock-in:
- Allow "While Using App" (minimum)
- Or allow "Always" for reminders
- Check Settings if not working
Tips
- Keep the app updated for best performance
- Enable location for accurate clock-in
- Use biometric login for quick access
- Add widgets for quick info
- Enable push notifications to stay informed
- Charge your watch before shifts
FAQ
Which devices are supported?
- iPhone: iOS 14.0 or later
- iPad: iPadOS 14.0 or later
- Android: Android 10.0 or later
- Apple Watch: watchOS 7.0 or later
- Wear OS: Wear OS 3.0 or later
Why can't I clock in from the app?
Common issues:
- Location off: Enable GPS and allow location access
- Outside geofence: Must be at work location
- No internet: Clock action queues but may show error
- App outdated: Update to latest version
How do I reset my PIN?
Go to Settings > Security > Reset PIN. You'll need to verify your identity with your password or biometrics before setting a new PIN.
Does the app work without internet?
Limited functionality works offline:
- View cached schedule
- View recent messages
- View employee directory
- Queue clock actions (sync when online)
Real-time features require connection.
Why is my battery draining fast?
Location services for clock-in use battery. To optimize:
- Set location permission to "While Using App"
- Close the app when not needed
- Disable widgets if not used
- Check if background refresh is limited
Can I use the app on multiple phones?
Yes, but only one device can be active at a time. Logging in on a new device signs you out of the previous one.
How do I update the app?
- iOS: Open App Store > Profile > Check for Updates
- Android: Open Play Store > Menu > My Apps > Update
Enable automatic updates for the latest features and security fixes.
Why don't I see my schedule?
Your manager may not have published the schedule yet. If the schedule exists but isn't showing:
- Pull down to refresh
- Check your internet connection
- Log out and back in
- Reinstall the app if issues persist