Scheduling

Manage your work schedule, request time off, and coordinate shift swaps.

Viewing Your Schedule

Calendar Views

1. Tap the Calendar tab
2. Switch between views:
   • Day view - Detailed single day
   • Week view - Full week at a glance
   • Month view - Monthly overview
3. Tap any shift for details

Schedule Color Coding

Color	Meaning
Blue	Confirmed shift
Yellow	Pending approval
Green	Approved request
Red	Conflict or issue
Gray	Past shift

Shift Details

Each shift displays:

• Date and time (start/end)
• Department/location
• Position/role
• Break schedule
• Coworkers on same shift
• Manager on duty
• Notes or instructions

Requesting Time Off

Submit a Request

1. Go to Calendar > Request Time Off
2. Select date range
3. Choose request type:
   • Vacation/PTO
   • Sick leave
   • Personal day
   • Other (specify)
4. Add notes if needed
5. Tap Submit

Schedule Publishing

Schedules are typically published 1-2 weeks in advance. You will receive a push notification when a new schedule is posted. Enable notifications to stay informed of any changes.

Track Your Request

• View status in My Requests
• Receive notification when approved/denied
• See manager comments

Time Off Balance

Check your available balance:

1. Go to Profile > Time Off
2. View by type:
   • PTO remaining
   • Sick days
   • Personal days

Shift Swaps

Offer Your Shift

When you can't work a scheduled shift:

1. Tap the shift you want to swap
2. Select Offer Shift
3. Choose availability:
   • Open to all - Anyone qualified can pick up
   • Specific person - Request swap with coworker
4. Add notes explaining reason
5. Submit and wait for pickup

Pick Up Available Shifts

Find extra hours:

1. View Open Shifts section
2. Filter by:
   • Date range
   • Department
   • Position
3. Tap a shift to request
4. Manager reviews and approves

Swap Status

Status	Meaning
Offered	Waiting for pickup
Requested	Someone wants your shift
Pending Approval	Manager reviewing
Approved	Swap confirmed
Denied	Swap rejected

Setting Availability

Help managers schedule you correctly:

Weekly Availability

1. Go to Profile > Availability
2. For each day, set times as:
   • Available - Can work
   • Preferred - Would like to work
   • Unavailable - Cannot work
3. Save changes

Blackout Dates

Block specific dates:

1. Go to Availability > Blackout Dates
2. Add date or date range
3. Add reason (optional)
4. Save

Availability Tips

Keep Availability Updated

Update your availability regularly and at least 2 weeks ahead. Accurate availability helps managers schedule you for shifts you actually want and reduces last-minute swap requests.

---

FAQ

How far in advance can I see my schedule?

Schedules are typically published 1-2 weeks in advance, depending on your organization's settings. You'll receive a notification when a new schedule is posted.

Can I request time off for a date I'm already scheduled?

Yes, but it's treated as a schedule change request rather than a standard time-off request. Your manager will need to approve it and may ask you to find coverage first.

What happens if my time-off request is denied?

You'll receive a notification with any comments from your manager. You can submit a new request for different dates or discuss with your manager directly.

How do I cancel a shift swap request?

Before it's accepted, tap the pending swap and select Cancel Request. Once another employee accepts, you'll need to contact your manager to undo it.

Why can't I pick up an open shift?

Open shifts may have requirements you don't meet:

• Position/role restrictions
• Certification requirements
• Maximum weekly hours limit
• Schedule conflicts

How do I change my regular availability?

Go to Profile > Availability and update your weekly schedule. Changes take effect for future scheduling but don't affect already-published shifts.

Can I see who else is working my shift?

Yes, tap any shift to see details including coworkers on the same shift and the manager on duty.